We're Hiring!
Administrative & Client Services Coordinator
Tosha Inman CPA PLLC | Harrah, Oklahoma
Position: Permanent, Part-Time
Pay: $20–$22 per hour, depending on experience
Schedule: Monday–Thursday, 9:00 AM–3:00 PM, with additional hours during tax season (January–April)
About Us
Tosha Inman CPA PLLC is a locally owned CPA firm serving individuals and small businesses with tax preparation, bookkeeping, payroll, and accounting services.
We're looking for a friendly, dependable, and highly organized Administrative & Client Services Coordinator to join our team.
This position is ideal for someone who enjoys working with people, takes pride in keeping an office running smoothly, and is looking for a consistent, long-term part-time opportunity.
We're a small office where teamwork, attention to detail, and excellent client service matter. We value someone who can take initiative, work independently, and contribute to a welcoming, professional environment.
What You'll Do
As our Administrative & Client Services Coordinator, you'll help keep our office organized and ensure clients receive a positive, professional experience.
Responsibilities include:
Welcome clients and serve as the primary point of contact for our front office.
Answer incoming phone calls, respond to routine client inquiries, and manage appointment scheduling.
Monitor client communications and follow up on outstanding requests.
Assist clients with our secure online portal, including document submissions and required forms.
Organize, scan, and maintain confidential client documents and records.
Track administrative tasks, deadlines, and client information to help keep work moving efficiently.
Assist with billing, correspondence, and general office operations.
Maintain an organized, welcoming, and professional office environment.
Work closely with our team to ensure day-to-day operations run smoothly.
What We're Looking For
Our ideal candidate is someone who genuinely enjoys administrative work and takes pride in being organized, helpful, and dependable.
Preferred qualifications:
Previous administrative, receptionist, or office experience.
Excellent communication and customer service skills.
Strong organizational skills and attention to detail.
Comfortable using computers, email, and office software.
Ability to learn new technology and follow established procedures.
Self-motivated, dependable, and able to work independently.
Professional, trustworthy, and committed to maintaining client confidentiality.
Ability to prioritize responsibilities and stay productive during both busy and slower periods.
Previous experience in a professional office setting is a plus, but accounting or tax experience is not required.
Schedule & Compensation
This is a permanent, year-round, part-time position.
Regular Schedule: Monday–Thursday, 9:00 AM–3:00 PM (24 hours per week).
Additional hours will be expected during tax season, generally January through April. Candidates should have flexibility to work additional hours during these peak periods.
Starting Pay: $20–$22 per hour, depending on experience and qualifications.
We're looking for someone who appreciates a consistent part-time schedule and is interested in becoming a dependable, long-term member of our team.
Benefits
Paid time off
Paid holidays
SIMPLE IRA retirement plan
Paid training
Consistent, year-round part-time schedule
Supportive, small-team work environment
How to Apply
If you're organized, personable, dependable, and enjoy helping others, we'd love to hear from you!
Ready to apply? Click the APPLY NOW button below to complete our online application and submit your resume.
We're looking forward to finding the right person to join our team!
Tosha Inman CPA PLLC is an equal opportunity employer.